Software for fleet wash companies
Your crew log the units, clock their hours and answer the yard’s questions from their phone, on the stop. The Wash Book turns that one record into the week’s invoices, the payroll hours and a business pulse nobody has to assemble.
14 days free · No card · Crew logins always free
Numbers are illustrative. Every figure is computed from the logged washes, the invoices and the tracker times, never typed into a sheet.
What it is for
Most fleet wash companies run on a texted unit list, a spreadsheet, a scheduling tool, a payroll sheet and somebody’s memory. The Wash Book replaces the set with one record the crew write once, and does three things with it.
Nothing is re-typed. The wash that was logged is the invoice line, the payroll row and the pulse row.
The owner reads the business on a phone on Monday morning instead of waiting for a sheet to be filled in.
Quality is inspected, scored and on the record, per unit, per person, over time.
How the record travels
The crew open the stop that is on their schedule and log from there. Everything downstream is computed from that entry, so the schedule, the log, the invoice and the pulse can never disagree.
Units tapped off the roster. Add-ons answered. Hours clocked. Time on site from the tracker.
One line per unit type, sorted and de-duplicated, priced from the yard’s rate card.
Each person’s week by kind of work, reviewed and approved before it is sent.
Units per hour from the log, not from what the inspector happened to check.
Revenue, units, minutes per unit and wash hours, with the history behind it.
For the office
Recurring visits come from each yard’s own rhythm, and a yard can carry more than one. The day board shows a column per person with their hours on top, and anything with nobody on it sits where it cannot hide. Approved time off blocks the slot outright.
For the crew
A washer opens the app and sees only their own day. The stop opens the yard: gate hours, who to call, chemical rules, what the customer has complained about before, which units are excluded. Then they tap the units they washed off that yard’s roster, each showing when it was last done.
The crew’s view. No price appears on it anywhere.
For crew leads and owners
An inspection picks the washer who has gone longest without one, the yard from their stops that week, and the units from that yard’s roster. Each unit gets a side-view drawing for its own type, and the inspector taps the parts that came out badly. “Looks clean” fills in the rest.
Connections
Connected per business, by you, from Setup. Credentials are held server-side where no browser session can read them, and disconnecting deletes them.
Each unit type maps to one of your items; surcharges and discounts map to theirs. Invoices are written one at a time after a preview. Customer names are read, never created, and QuickBooks owns the number and the tax.
Approved weeks are sent as time entries, one row per person per kind of work, so each kind lands on its own wage account. A second send updates rather than doubles. Pay rates never enter the app.
Zubie first, provider-neutral by design. Each truck is matched to a vehicle and each yard to a geofence by a person, suggested from where the two histories agree. A preview shows what would be written; nothing is saved until you apply.
Everyone signs in with the Google account they already have. No passwords to hold. An email link stands by for the phone that can’t.
Fill one workbook and upload it. You get a plan of what will be created and updated before anything is written. Download the whole book back out any time, from inside the app.
A time-off request reaches the people who can approve it; the answer reaches the asker. Next on the same outbox: an evening nudge for a stop with no units logged, and a Monday brief for the leadership team.
Who sees what
Five roles out of the box, each a named set of abilities you can edit, plus exceptions for one person. Every screen, button and record asks the same question.
Their stops, the yard sheet, access notes and complaints, their own hours. Never a price, a commission, revenue or minutes.
Everyone’s schedule, inspections, per-person records and conduct marks. Employment data stays above the crew.
Accounts, pipeline, rate cards, invoices, hours review and the pulse. Rates, commissions and the role editor for Full control only.
Pricing
Solo is everything that makes sense for one person. Crew is everything about running other people. Charging per head would push you into logging their work for them, which is the thing this replaces.
One truck, one office login. Schedule, yard sheet, invoices, QuickBooks, maintenance, the pulse.
Any number of trucks, ten office logins. Everything in Solo plus inspections, conduct, hours, payroll, the tracker and notices.
Start a book, add your trucks and a couple of yards, and run one week through it. Fourteen days, no card, and your data comes back out as a spreadsheet whenever you want it.